The IRB is using a phased-approach to migrate existing submissions and active studies into the ETHOS system. The three phases of the migration are:
- May 2017 - Student led social/behavioral research
- July 2017 - Faculty led social/behavioral research
- September 2017 - Medical research
Studies that have Not Been Migrated
Until notified by the HRPP, researchers with submissions that are under review or approved via the old process should continue to email submission items to firstname.lastname@example.org and continue to use legacy forms including the Report Form, Change in Protocol, and other post-approval documents.
Validating a Migrated Study
Once notified by the HRPP that migration has occurred, researchers should validate the study in ETHOS. Use the following resources:
- Validating a Migrated Study Job Aid: A step-by-step on how to submit a validation submission for a migrated study in ETHOS
- Validating a Migrated Study - Ceded Studies Only: A step-by-step on how to submit a validation submission for a ceded study that has migrated to ETHOS.
- New Submission Checklist: Checklist of documents and information needed to submit a new study
- Protocol Cross-Walk for Biomedical Research: A cross-walk between the new protocol template and the legacy biomedical IRB application.
- Protocol Cross-Walk for Social-Behavioral Research: A cross-walk between the new protocol template and the legacy social-behavioral IRB application.
- Validating a Study and Applying for Continuing Review at the Same Time: A step-by-step on how to submit a validation submission and a continuing review for a migrated study in ETHOS at the same time.
- Completing a Site Supplement Protocol for Validation: A section by section guide on how to write the Site Supplement Protocol for validation submissions.
Medical Study Migration
Existing or active medical studies will migrate to ETHOS on September 9, 2017. This migration excludes exempt studies and studies with an expiration date in September and October 2017.
To prepare for the migration, we recommend watching a recording of the IRB Town Hall (June Presentation, September Presentation) and reviewing the guidance prepared by the IRB: Frequently Asked Questions-Medical Migration.