Post Submission Process
Prior to panel assignment, OBAO/IBC administrative staff reviews new submissions as time permits. The OBAO/IBC administrative staff offers assistance in development of the IBC protocol and provides outreach to IBC committee members for expertise in special containment or procedure requirements.
If a submitted protocol or amendment requires more information or clarification, we will return the protocol with comments requesting clarification and/or corrections. This helps to prevent protocols from being deferred or stipulated for common problems.
The Administrative Return Notes Job Aid explains how to access return notes and resubmit the protocol. All returned protocols must be resubmitted for our review.
Timeline of Review
The IBC meets once a month, typically on the third Monday of the month. Submission deadlines are 2.5 weeks prior to each meeting. See Meeting and Submission Deadlines.
We recommend that you submit your new applications and three-year renewal applications for review at least two months before you intend to begin work or to the expiration of your current protocol (for three-year renewals) to allow time for any stipulations to be addressed.
If we receive an application on or before a submission deadline, it will be reviewed at the next IBC meeting. The principal investigator, co-investigator(s) and administrative contact will receive notice of the meeting results approximately 7–10 business days after the meeting. Once stipulations are fulfilled, the application will be approved within 3–5 business days.
Status of Your Application
You will receive an automated email from the eProtocol system within a few minutes of submission. If your submission is complete, it will be assigned to the next open IBC meeting agenda. If additional information is required, your eProtocol application may be “returned” to you, or we may contact you via email.
If you do not get an automated email, it is likely your application has not been submitted. If the protocol event column does not say "SUBMITTED", it is not submitted. Contact us at 612-626-2161 or firstname.lastname@example.org for help in completing and submitting your application.
The eProtocol system lets you view the status of your IBC applications/protocols at any time. The “My Research Compliance” dashboard will show all applications within eProtocol. Choose the IBC tab to view only IBC protocols. Within your application, you may also view “Event History” in the left-hand tab which lists all of the status events and e-mails sent in relation to your application.
Any person listed on a protocol may contact us at 612-626-2161 or email@example.com to inquire about the status of a submission.