What to Expect as of 12/21
Existing projects - continue working normally unless you receive guidance from SPA or your program officer/grants official to stop work. If you receive a stop work order, immediately send that communication to your SPA grants administrator.
Agency prior approvals - you will likely not be able to obtain prior approvals from federal officials during the funding hiatus (including requests previously submitted and ones you need now to submit). The specific activities that are the subject of the prior approval should not be undertaken. Consult with SPA if you have an emergency situation that requires action in this regard.
Proposal Submissions - Grants.Gov, Research.Gov, Fastlane and ezFedGrants will be up and accepting proposals during the shutdown; this means that it is likely that proposal deadlines will not be extended for agencies using these systems for proposal submission. Please proceed with your proposal submissions in a normal fashion. Agency Help Desks are also operational (except ezFedGrants). If your agency's electronic system isn't listed here, please look at that agency's website or scroll down to the specific agency's information on this site to see if SPA has been informed about the status of that agency's system(s).
We currently expect that agencies will only extend proposal deadlines if (and only if) that agency chooses to shutdown its electronic proposal submission system during the funding hiatus. Please note that SPA is not aware of any proposal system shutdowns at this time. In the event a proposal submission system is shutdown, we expect that federal agencies will extend proposal due dates on a day-by-day basis (one day of funding hiatus = one day of proposal due date extension). More information will be shared when available.
Technical Reporting - please continue to submit on time any award reports that become due (even if there is no one at the agency to read it). If you are using an on-line agency reporting system to file your report and the system will not allow you to submit, please specifically note the date/time you attempted submission, and submit your report promptly after the funding hiatus is over.
New Awards/Additional Funding on Existing Awards - we expect not to receive new awards (or incremental funding on existing awards) during the funding hiatus. You may continue to submit requests for Preaward/Advance Accounts (new awards) and - until otherwise notified by SPA or the Controller's Office - continue spending on existing awards for which you feel confident a new increment of funding will be provided. Remember, however, that PIs and departments are responsible for overdrafts in the event that funding does not materialize. For this reason, it is wise to exercise spending restraint.
Payments - the institution will continue to draw down funding if agency payments systems so allow. The Controller's Office is aware that agency payments may be suspended during the funding hiatus and is taking the necessary steps to allow researchers to continue their work uninterrupted. If the event of a long duration shutdown, additional guidance will be issued.
Memorandum: Possible Partial Federal Shutdown
Memorandum from Associate Vice President for Research, Pamela Webb: Possible Partial Federal Shutdown, December 22, (12/20/18)