Grants Management User Network
The Grants Management User Network (GMUN) has been developed at the suggestion of the Certified Approvers Advisory Committee to:
- Replace some of the functions of the disbanded SPA Advisory Committee
- Develop a list of pre-award and post-award contacts for each college and/or department engaged in research
- Create structured channels of communication between central research administrative units and colleges/departments
To be added to the GMUN pre and/or post-award listserv please email Bryan Nash (firstname.lastname@example.org).
Certified Approver Community of Practice
The Certified Approver Community of Practice is for current and prospective CAs. Their website serves as a forum to share ideas, expertise, tools and job aids.
Preaward Onboarding Checklist
The GMUN Advisory Committee has developed a customizable Preaward Onboarding Checklist for on-boarding new department-level pre-award administrators. This checklist covers key contacts, Training, Systems & Access, References/Resources useful to all departments. Supervisors are encouraged to adapt this document as needed for new employees.
Postaward Onboarding Checklist
The GMUN Advisory Committee has developed a customizable checklist for onboarding new department-level post-award administrators. This checklist covers Key Contacts, Training, Systems & Access, and References/Resources useful to all departments. Supervisors are encouraged to adapt this document as needed for new employees. While it may be most useful for new employees, existing employees may benefit as well.
Fall meeting - TBD
May 11, 2022 Meeting
Preparing the Facilities & Administrative (F&A) Cost Proposal - David Hagen, Holly Schuveiller
What happens when a charitable grant proposal or award terms indicate SPA management? - Lynne Schoen, Amy Rollinger, Marjorie Nebo, Jill Neu
Hot Topics - Pamela Webb
September 22, 2021 Meeting
Navigating the SPA Website – April Coon
Popular PRF Questions – Frances Spalding, Aaron Bratlie
Striking the balance: Working from home and hybrid workplace ergonomics – Neil Carlson
Hot Topics - Pamela Webb
Expectations of Key Contacts
Pre-Award/Proposal Preparation Key Contact
- Act as a liaison between designated units, central offices, and collaborating colleges regarding issues of pre-award and proposal processing
- Disseminate grants management information to their own units
- Encourage and ensure timely processing of budgets and Proposal Routing Forms in the Electronic Grants Management System (EGMS)
- Communicate proposal processing deadlines, policies, and procedures to research staff
- Work with their unit(s) to enhance the unit’s ability to fully utilize EGMS and other grants management and compliance systems during the pre-award process
Post-Award Key Contact
- Act as liaison between designated unist, central offices, and collaborating colleges regarding issues of award setup and post-award management
- Disseminate grants management information to their other unit
- Communicate policies and procedures regarding award acceptance and post-award management of grants and contracts to affected parties with their unit(s)
- Work with their unit(s) to enhance the unit’s ability to fully utilize all post-award management tools available to the.
- Work with the Certified Approver(s) in their unit where responsibilities overlap between their role and the role of the CA
GMUN Advisory Committee (GMUNAC)
The Grants Management User Network (GMUN) Advisory Committee is charged with providing the organizational structure for the network.
The Advisory Committee will perform the following tasks for the network:
- Represent a broad and diverse constituency
- Bring forward factors and changing conditions for discussion that could impact the effective administration of the research process
- Coordinate the interests of other customer groups whose focus is grants management and provide an established vehicle to share their feedback with the VPR and controller
- Provide a single point of contact for groups (project teams) seeking advice and input from grants management community
- Solicit information, approaches or solutions to challenges from key contacts for GMUNAC discussion and follow-up
The GMUN Advisory Committee will comprise nine representatives from the colleges, the chair of the Certified Approver Advisory Committee, assistant director of RIACT, and the directors of SPA and SFR. Every effort will be made to have balanced representation across the colleges and campuses and to represent both pre- and post-award roles.
Members will be nominated by their fellow GMUN Key Contacts or themselves. The director, Sponsored Projects Administration and the director, Sponsored Financial Reporting will approve new members from a list of nominees recommended by the Advisory Committee. Terms will rotate with a three-year duration. In addition, two ex-officio members will be appointed to serve a two-year term (GMUN Advisory Committee List and Term Expiration). These members will represent OVPR or controller programs and units, such as Sponsored Projects Administration, Sponsored Financial Reporting, RIACT, Research Subjects Protection Programs, IACUC, FIRST, and Regulatory Affairs.