Effort Certification Cycles

The University manages effort by dividing the fiscal year into two effort reporting periods, also known as certification cycles. Certification is completed using either the electronic ECRT system or the approved manual effort certification statement template.

Certification cycle 1 comprises pay periods 1 through 13 and certification cycle 2 comprises pay periods 14 through 26.

The following list provides information on the compliance requirements for the current effort certification process. This list is updated each fiscal year and listings for prior years are archived.
 

Certification Cycle 1, FY 2025

Date 
December 15, 2024Performance Period 1 ends (Pay Periods 1-13)
December 24, 2024Pay Period 13 posts, Pre-Review Periods begins
February 10, 2025Effort statements available for certification in ECRT System
March 21, 2025Effort certification due date; Statements must be Certified and Approved
March 24, 2025First compliance letter sent by Effort Unit Manager
April 7, 2025Second compliance letter sent by Associate Director
April 11, 2025Retro Redistributions (RTD’s) require OCA approval starting on this date
April 21, 2025Third compliance letter sent by Associate Vice President
April 24, 2025Final cut-off to certify statements
April 25, 2025RIO notified to remove salary charges from statements not Certified and Approved

 
Certification Cycle 2, FY 2025

Date 
June 15, 2025Performance Period 2 ends (Pay Periods 14-26)
June 25, 2025Pay Period 26 posts, Pre-Review Period begins
August 11, 2025Effort statements available for certification in ECRT System
September 19, 2025Effort certification due date; Statements must be Certified and Approved
September 22, 2025First compliance letter sent by Effort Unit Manager
October 6, 2025Second compliance letter sent by Associate Director
October 10, 2025Retro Redistributions (RTD’s) require OCA approval starting on this date
October 20, 2025Third compliance letter sent by Associate Vice President
October 23, 2025Final cut-off to certify statements
October 24, 2025RIO notified to remove salary charges from statements not Certified and Approved

 

Important Dates

The effort department has created the following documents showing the important effort certification compliance dates for each effort cycle by fiscal year.

Pay Period Schedules

The effort department has also prepared a chart showing which payroll periods fall within which fiscal periods for each fiscal year to assist with the effort reporting process.