Effort Certification Cycles
The University manages effort by dividing the fiscal year into two effort reporting periods, also known as certification cycles. Certification is completed using either the electronic ECRT system or the approved manual effort certification statement template.
Certification cycle 1 comprises pay periods 1 through 13 and certification cycle 2 comprises pay periods 14 through 26.
The following list provides information on the compliance requirements for the current effort certification process. This list is updated each fiscal year and listings for prior years are archived.
Certification Cycle 2, FY 2018
| Date | |
|---|---|
| June 10, 2018 | Performance period 2 ends (Pay periods 14 through 26) |
| June 20, 2018 | Pay period 26 posts, pre-review period begins |
| August 6, 2018 | Effort statements available for certification in ECRT System |
| September 14, 2018 | Effort certification due date; statements must be certified and approved |
| September 17, 2018 | First compliance letter sent by effort unit manager |
| October 1, 2018 | Second compliance letter sent by associate director |
| October 5, 2018 | Retro Redistributions (RTDs) require SPA approval after this date |
| October 15, 2018 | Third compliance letter sent by associate vice president |
| October 18, 2018 | Final cutoff to certify statements |
| October 19, 2018 | SFR notified to remove salary charges from statements not certified and approved |
Certification Cycle 1, FY 2019
| Date | |
|---|---|
| December 9, 2018 | Performance period 1 ends (pay periods 1 – 13) |
| December 19, 2018 | Pay period 13 posts, pre-review period begins |
| February 4, 2019 | Effort statements available for certification in ECRT System |
| March 15, 2019 | Effort certification due date; statements must be certified and approved |
| March 18, 2019 | First compliance letter sent by effort unit manager |
| April 1, 2019 | Second compliance letter sent by associate director |
| April 5, 2019 | Retro redistributions (RTDs) require SPA approval after this date |
| April 15, 2019 | Third compliance letter sent by associate vice president |
| April 18, 2019 | Final cutoff to certify statements |
| April 19, 2019 | SRF notified to remove salary charges from statements not certified and approved |
Prior Years
- FY 2018 Schedule for Effort Certification Cycles
- FY 2017 Schedule for Effort Certification Cycles
- FY 2016 Schedule for Effort Certification Cycles
- FY 2015 Schedule for Effort Certification Cycles
- FY 2014 Schedule for Effort Certification Cycles
- FY 2013 Schedule for Effort Certification Cycles
- FY 2012 Schedule for Effort Certification Cycles
- FY 2011 Schedule for Effort Certification Cycles
Pay Period Schedules
The effort department has also prepared a chart showing which payroll periods fall within which fiscal periods for each fiscal year to assist with the effort reporting process.
- Pay Period - Fiscal 2019 Calendar
- Pay Period - Fiscal 2018 Calendar
- Pay Period - Fiscal 2017 Calendar
- Pay Period - Fiscal 2016 Calendar
- Pay Period - Fiscal 2015 Calendar
- Pay Period - Fiscal 2014 Calendar
- Pay Period - Fiscal 2013 Calendar
- Pay Period - Fiscal 2012 Calendar
- Pay Period - Fiscal 2011 Calendar