Effort Certification Cycles
The University manages effort by dividing the fiscal year into two effort reporting periods, also known as certification cycles. Certification is completed using either the electronic ECRT system or the approved manual effort certification statement template.
Certification cycle 1 comprises pay periods 1 through 13 and certification cycle 2 comprises pay periods 14 through 26.
The following list provides information on the compliance requirements for the current effort certification process. This list is updated each fiscal year and listings for prior years are archived.
Certification Cycle 1, FY 2023
| Date | |
|---|---|
| December 18, 2022 | Performance Period 1 ends (Pay Periods 1 – 13) |
| December 28, 2022 | Pay Period 13 posts, Pre-Review Periods begins |
| February 13, 2023 | Effort statements available for certification in ECRT System |
| March 24, 2023 | Effort certification due date; Statements must be Certified and Approved |
| March 27, 2023 | First compliance letter sent by Effort Unit Manager |
| April 10, 2023 | Second compliance letter sent by Associate Director |
| April 14, 2023 | Retro Redistributions (RTD’s) require OCA approval starting on this date |
| April 24, 2023 | Third compliance letter sent by Associate Vice President |
| April 27, 2023 | Final cut-off to certify statements |
| April 28, 2023 | OVPR notified to remove salary charges from statements not Certified and Approved |
Certification Cycle 2, FY 2023
| Date | |
|---|---|
| June 18, 2023 | Performance Period 2 ends (Pay Periods 14-26) |
| June 28, 2023 | Pay Period 26 posts, Pre-Review Period begins |
| August 14, 2023 | Effort statements available for certification in ECRT System |
| September 22, 2023 | Effort certification due date; Statements must be Certified and Approved |
| September 25, 2023 | First compliance letter sent by Effort Unit Manager |
| October 9, 2023 | Second compliance letter sent by Associate Director |
| October 13, 2023 | Retro Redistributions (RTD’s) require OCA approval starting on this date |
| October 23, 2023 | Third compliance letter sent by Associate Vice President |
| October 26, 2023 | Final cut-off to certify statements |
| October 27, 2023 | OVPR notified to remove salary charges from statements not Certified and Approved |
Important Dates
The effort department has created the following documents showing the important effort certification compliance dates for each effort cycle by fiscal year.
- FY 2023 Schedule for Effort Certification Cycles
- FY 2022 Schedule for Effort Certification Cycles
- FY 2021 Schedule for Effort Certification Cycles
- FY 2020 Schedule for Effort Certification Cycles
- FY 2019 Schedule for Effort Certification Cycles
- FY 2018 Schedule for Effort Certification Cycles
- FY 2017 Schedule for Effort Certification Cycles
- FY 2016 Schedule for Effort Certification Cycles
- FY 2015 Schedule for Effort Certification Cycles
- FY 2014 Schedule for Effort Certification Cycles
- FY 2013 Schedule for Effort Certification Cycles
- FY 2012 Schedule for Effort Certification Cycles
- FY 2011 Schedule for Effort Certification Cycles
Pay Period Schedules
The effort department has also prepared a chart showing which payroll periods fall within which fiscal periods for each fiscal year to assist with the effort reporting process.
- Pay Period – Fiscal 2023 Calendar
- Pay Period – Fiscal 2022 Calendar
- Pay Period – Fiscal 2021 Calendar
- Pay Period – Fiscal 2020 Calendar
- Pay Period - Fiscal 2019 Calendar
- Pay Period - Fiscal 2018 Calendar
- Pay Period - Fiscal 2017 Calendar
- Pay Period - Fiscal 2016 Calendar
- Pay Period - Fiscal 2015 Calendar
- Pay Period - Fiscal 2014 Calendar
- Pay Period - Fiscal 2013 Calendar
- Pay Period - Fiscal 2012 Calendar
- Pay Period - Fiscal 2011 Calendar