Notice of Award & Account Establishment
After the award has been formally accepted, SPA staff members will perform the following tasks so that work can begin.
Notice of Grant/Contract Award (NOGA)
SPA prepares a "Notice of Grant/Contract Award" (NOGA) to provide information regarding the award's important terms and conditions. It should be referred to by PIs and departments to provide guidance in managing the project. It usually contains the following information:
- the University account number
- award amount
- beginning and ending dates
- the F&A/indirect cost rate
- matching or cost-sharing requirements
- program income distribution requirements
- technical reporting requirements
- other terms and conditions
Assigning a Project Number
As soon as SPA receives the award notice or final agreement, a staff member will assign a project number to the project. This number identifies the project in the University's accounting system.
When the project number is assigned, SPA will notify the PI and the department and collegiate offices through email.
Activating Budget Categories for the Project
When SPA establishes the project, an allocation of the awarded amount will be made into the appropriate expense categories. The grant administrator will set up these categories in accordance with the sponsor's approved budget.
Some sponsor's categories, however, do not correspond with the University accounting system. Therefore, it may be necessary for the grant administrator, PI, and unit administrator to work together to establish the budget, and monitor compliance with sponsor financial terms and conditions.
Pre-Award vs. Advance Account
- Notification from sponsor of potential award
- Spending prior to receipt of award
- Effective date within stated time period (i.e., 90 days)
- Award Method—Grant and Cooperative Agreements
- Agreement received from sponsor
- Spending prior to final negotiation of award
- Effective date listed in agreement (not date of last signature of request form)
- Award Method—Contracts